Primary Purpose:
Organize and manage the routine work activities of the Technology and Emergency Management offices and provide clerical services to the department heads and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance
Effective communication and interpersonal skills
Basic math skills
Ability to use personal computer and software to develop spreadsheets and databases and do word processing
Experience:
Three years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
- Compile pertinent data as needed when preparing various state and local reports.
- Maintain physical and computerized departmental files.
- Maintain student records as needed.
Accounting
- Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
- Assist with the preparation of purchase orders and payment authorizations.
- Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
Other
- Answer incoming calls, take reliable messages, and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Receive, sort, and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, calculator, copier, and fax machine.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.
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