Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

 

Records, Reports, and Correspondence 

1.  Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer and typewriter.
2. Compile pertinent data as needed when preparing various state and local reports.
3.  Maintain physical and computerized departmental files.
4. Maintain student records as needed.

Accounting 

1. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
2. Assist with the preparation of purchase orders and payment authorizations.
3. Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.

Other

1. Answer incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain a schedule of appointments and make travel arrangements for department staff.
3. Receive, sort, and distribute mail and other documents to department staff.
4. Maintain confidentiality of information. 
5. Perform other duties as assigned.

Supervisory Responsibilities: None. 

Equipment Used: Personal computer, typewriter, printer, calculator, copier, and fax machine. 

Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

 

Education/Certification High school diploma or GED 

Special Knowledge/Skills Proficient skills in keyboarding, word processing, and file maintenanceEffective communication and interpersonal skillsBasic math skillsAbility to use personal computer and software to develop spreadsheets and databases and do word processing

 

Experience: Some experience in a clerical position, preferably in a public education environment

Days Employed: 202

Salary: Commensurate with TCISD hiring salary guide