Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

 

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain school calendar of events.

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for assistant principal.
2. Assist students, teachers, and parents as needed.
3. Receive incoming calls, take reliable messages, and route to appropriate staff.

 

Files

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
2. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

1. Receive, store, and issue supplies and equipment
2. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

Other

1. Sort, distribute, or deliver mail and other documents.
2. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
3. Maintain confidentiality.

Supervisory Responsibilities: None

Equipment Used: Personal computer and peripherals, copier, fax machine, and calculator.

Experience: One year secretarial experience preferred, preferably in public education environment

Days Employed: 220

Salary: Commensurate with TCISD hiring salary guide.